Accounting & Administration Assistant
We are looking for bookkeeping and administration assistant who………
- Enjoys working in a construction related industry.
- Has multi-tasking as their middle name?
- Thrives under pressure and the terms accurate, organized and detail orientated are badges you wear with pride?
We are a growing & thriving, well-established design and build technology company with 30 employees serving the luxury residential construction market in the greater San Diego area.
We provide state of the-art solutions from smart electrical, lighting design, mechanized shades, and audio/video solutions.
- You believe that getting it right the first time is the only way. You have worked in small to medium size business and know that being flexible is a normal necessity and so your approach reflects this.
Duties and Responsibilities:
• Office administrative duties
• Strong working knowledge of QuickBooks, MS office.
• Accounts payable
• Credit card and bank reconciliations
• Process timesheets
• Generate internal time invoices for projects from timesheets
• Tracking gas cards usage
• Maintaining vehicles state registration and inspections
• Managing and maintenance of filing system
• Assist with HR duties
• Request Insurance Certificates
• Record customer payments from various payments methods against RFP's.
• Support Management in special projects.
Required Skills, Education, and Experience:
• High School Diploma or GED required
• 1 year or more working in the construction industry
• Knowledge of basic accounting principles is a plus
• Demonstrated customer service skills
• Basic computer skills including MS Office, QuickBooks with the ability to adapt to new software or internet-based programs
• Strong verbal and written communication skills
• Ability to work in a team environment
• Clear attention to detail and ability to multi-task
• Adaptable to change and meets varied deadlines
• Strong work ethic and reliability
• Ability to maintain confidentiality
• Possesses a pleasant and professional demeanor
Work Environment and Physical Requirements:
• Office/Cubical
• Ability to sit for extended periods of time
• Requires performance of repetitive tasks
• May occasionally lift objects over 25 pounds
• Requires adherence to a set schedule
We’re proud of the professional, fun and exciting working atmosphere we’ve created at Lightworks and we believe it’s one of the best places to work in the residential electrical and technology industries.
Regardless of the role, everyone who works at Lightworks shares the following values:
1: Sweep the floors - Never be too big to do the small things that make a difference. Stay Grounded, Clean the job site after every visit. Everyone needs to contribute. Including the programmer.
2: If you stand still everyone will pass you buy - Look for ways to constantly improve. Test yourself, This is an ever-changing business. Strive to learn and master the next level.
3: Participate with purpose – Mastering your current role is just part of the equation for success. You can still be ineffective if you don’t know what you are trying to achieve as a team. It’s clear that winning teams are all on the same page and this helps form a team from a group of individuals. Understand the shared goals. Don’t be scared to ask.
4: Pass the Ball – Leaders create Leaders, Work on creating leaders throughout the ranks. Take responsibility. Who can you develop?
5: Create a Learning Environment – Leaders are Teachers. Lightworks wants hungry to learn team members who want to learn and develop their skills. However, it’s not your bosses sole responsibility to teach you. Lightworks actively encourages team members to share and mentor each other. Help others improve.
6: No Jerks – Lightworks wants to enhance the team but that doesn’t mean anyone will do. Lightworks is about team first and we look to find individuals who have the right character. You can develop talent; you cannot change character. No jerks ever.
7: Embrace Expectations – Setting personal goals and team targets is part of what drives improvement. Dream Big.
8: Preform Under Pressure – Success happens when preparation meets opportunity. Practice under pressure, know your stuff. Learning and doing lay the foundations for success. Do the work on and off the clock to make the difference.
9: Learn How to Make Decisions under Pressure - Decision making is a tough skill to learn and only develops over time but staying calm when the heat is on is a big step in the right direction. Know your options and back yourself. Do the extra preparation work to make the difference.
10: Know Thyself – The real competition is with yourself when it comes to developing as team member. Be honest about your progress, performance and effort levels if you want to become better. Ask yourself, could I do more? What could I change or do differently?
11: Be a good Ancestor – Plant trees you’ll never see. Speak often of the responsibility to protect and enhance the reputation of team for as long as you choose to wear the Lightworks shirt and to leave it in a better place for the team member who follows you. Its not about personal glory, its about the team. Participate for the name on the front of the shirt.
12: Write your Legacy – This is your time, regardless of what has gone before you there is still history to be made. Build your legacy.
